In today’s world, we cannot do without phone conferencing. Companies are making use of it in order to communicate with people living in other countries. For those of you who might be attending a phone conference for the first time, here are some tips and tricks using phone conferencing as you might be having a wrong notion of the actual process. Phone conferencing is a virtual meeting but is in no way informal. You will have to treat the conferencing like the usual business meeting that has a little twist to it.
A conference that you are participating in from the safety of your house will give you flexibility in terms of your dress and appearance but that’s about it. What are the tips and tricks using phone conferencing for a successful meeting? Read on. You will have to be aware of the similarities between phone conferencing and a normal meeting or conference. You will have to see to it that your homework is done and you are ready to participate in the phone conference. You cannot give the excuse of being unprepared. You will have to review all the related material. You will have to establish an understanding of the related issues before attending the meeting. The ideal way of ruining a phone conference is having an audience that is uninformed and that can barely understand the speakers. At this stage, there are other tips and tricks using teleconferencing that you will have to make use of.
The dial in code should be at an accessible place so that you need not panic when you cannot find the number at the last minute. You should also check the teleconference equipment so that you are sure that things are the way you want them. Set the microphone at a volume that is audible. Put away or turn off loud noisemakers that you may have with you or on the desk. An ideal phone conference is one that is planned carefully. You have to keep in mind that the attendees will not have unlimited time to spare. Take some time to understand how to the meeting is going to proceed and what issues are going to be tackled so as to adopt the speeches and questions as per the agenda. Conferences mainly need basic etiquette just as they would be followed at other meetings. You will have to take this seriously. Do not be under the misconception that you can do as you desire or multi task when the going is boring. You have to pay attention to the call. These tips and tricks using phone conferencing are very essential.
Often the noise in the background is clear when audio conferences are in progress. It is a bad idea to eat a pack of chips while your boss is speaking. You will have to speak clearly as the audience will only rely for information on the audio cues. Only those present in the room will be able to see the expressions on your face. Follow these tips and tricks using phone conferencing for a successful conference!